Graduate programs require many dedicated faculty and staff to function. Learn more about the advising and administrative rolls in graduate groups below.
- Faculty Academic Advisor
Review and approve student programs of study, including reviewing for deficiencies/pre-requisites, approving electives, and advising course selection
Review and approve Graduate Studies forms for academic components, including degree requirement compliance and appropriateness for student’s degree
Meet with students at least annually to discuss Student Progress Assessment (SPA) and progress
Advise students during challenging situations, including marginal or unsatisfactory SPAs
Advise students generally, including topics related to degree requirements, course selection, campus resources, campus and UCOP policies, mentorship best practices, etc.- Graduate Program Coordinator
Advise students and faculty on campus resources, campus and UCOP policies, and general aspects of degree requirements (i.e. core courses, unit requirements, committee composition requirements, etc.)
Review and approve Graduate Studies forms for administrative components, including policy compliance
Assist committees with scheduling meetings and taking minutes
Assist students and faculty with graduate group events and purchases
Review course schedules for correctness
Send registration information to students, including 299 lists and CRNs
Review and update website content
Refer students and faculty to Director, as appropriate- Major Professor
- Mentor student's day-to-day research
Assist student in identifying and applying to funding
Support student's dissertation writing - Graduate Program Chair
Assist in high-level student concerns, including disqualifications and challenging mentorship situations
Approve operational and GPFA budgets; ensure proper spending
Appoint instructors for core courses
Approve final admissions numbers
Recommend advisors to Graduate Studies
Appoint or recommend (per by-laws) members to graduate group committees and ensure committees are functioning as needed
Lead revisions to courses, degree requirements, and by-laws- Director of Graduate Academic Programs
Advise students in challenging situations, including marginal/unsatisfactory SPAs and disqualification
Advise students and faculty on employment questionsHandle hiring process for GSR direct-pay students
Advise students and faculty on resources and graduate policiesReview and approve expense reports
Enter appropriate information into budget spreadsheets and audit quarterly
Enter course and instructor information into Banner
Launch course evaluations in ACE
In consultation with graduate group chairs, draft course changes, by-law updates, and degree requirement updates